Job Description

The purpose of this job is to greet and direct all visitors in a manner that represents the company’s mission, vision, and values and assist in the general administration needs of the Office Services group and general business office.

• Greet, screen, and direct visitors
• Coordinate and run the office conference rooms
• Book and approve conference rooms requests
• Straighten conference rooms after each meeting
• Clean all white boards and tables
• Stock snacks and drinks everyday
• Enter invoices in Concur
• Prepare and file expense reports for management level personnel
• Coordinate and organize onsite business lunch meetings
• Track, order and re-stock all Office Supplies
• Receive and forward incoming mail; maintain and route publications
• Maintain electronic and manual filing systems
• Complete data entry and maintain information in department databases
• Plan and coordinate food and supplies for Team Member events
• Manage company car and coordinate team member and visitor badges.
• Perform general clerical duties (e.g., photocopying, faxing, collating)
• Model behaviors that support the company’s common purpose; ensure guests and team members are supported at the highest level
• Ensure all activities are in compliance with rules, regulations, policies, and procedures.
• Arrange office fun events like, Employee Appreciation Day, Family day etc.
• Complete other duties as assigned.

Qualifications

• Valid drivers licenses required
• High school diploma or equivalent certificate required
• Minimum one year experience in Front Desk or Administrative role
• Intermediate Microsoft Office skills , including Excel
• Ability to operate multiline phone system preferred
• Experience with invoicing and expense reports preferred
• Excellent written and oral communication skills
• Ability to multitask
• Ability to exude an outgoing and professional demeanor
• Ability to work a in a dynamic, fast-paced environment
• Ability to prioritize and organize workload

33551

Last updated : 2024-05-04